Vancouver Fraser Port Authority Port Pass

Please read through this list of requirements and refer to the table below to see where you should apply for your pass.

· Employees should consult their company management regarding obtaining a port pass.  Employers please refer to items 1 through 12 below and reference the table herein.

· Independent self employed contractors or sole proprietorships should refer to items 1 through 12 below and reference the table herein.

· Where your company has been contracted as a second party service to perform services/delivery to a facility/business and/or vessel at the Port then the primary contracting company must issue a sponsorship letter, see item 6. The secondary company providing the service/ delivery to the port site shall in turn refer to items 1 thru 7 and obtain their letter of sponsorship from the primary contracting company.

· All passes issued are for individuals and will be personalized photo ID.  Passes may not be shared or transferred amongst employees and no “Company” or common passes will be issued.

· For many, if you are conducting business with more than one facility/company on the port please follow items 1 thru 7.

1. The application form on this website may be downloaded and all applicable information completed by each applicant up to and including box number 32. (Boxes 33 thru 40 to be filled in by the issuing agency.)

2. Applicants are required to present two pieces of government issued personal identification when presenting their application form to the issuing agency. One piece of identification MUST be a primary piece of identification consisting of a photograph taken with in the last five years. An acceptable piece of primary identification is, a valid:
- driver’s license
- passport
- BC ID card (new digital style only)
- government issued photo ID
- firearms acquisition permit

3. A secondary piece of identification may consist of:
- birth certificate
- Care Card

4. The following are NOT acceptable pieces of identification:
- personal bank card
- social insurance card
- credit card
- interim driver’s license

5. You will be refused a pass if the appropriate identification noted above in items 2 and 3 are not produced.

6. Sponsorship Letter: A company and/or sole proprietorship who picks up or delivers goods or services within the Port must request a sponsorship letter, on company letter head, from the facility or company with whom they conduct business. This letter must state the duration of the contract and be signed by an authorized signatory of the sponsoring company. Only one letter of sponsorship is required and may be from the company with which most of the business transactions are done. If business is conducted with only one facility/company, then a letter of sponsorship will be required from that particular company.

7. Company Identification: A letter is also required from the company/business who are delivering goods and/or services to a business on the Port. This letter must be produced on your company letterhead and must include the full names of those employees who are delivering the goods and/or services on behalf of your company/business. An authorized signatory of your company/business must sign the letter.

8. If you fall in the category of the VFPA as the issuer of your pass please fax your company information, the nature of your business on the port and the names of those employees who will require a pass (item 7). You will be contacted to arrange a date and time to come down to obtain your pass.

9. A sponsorship letter is not required for direct employees of companies listed in the reference table below.

10. If you conduct business infrequently on the port (ie. 2-3 x year) then you will not qualify for a port pass. In this instance you will be considered a “Visitor” and will be required to show the identification listed in items 2 and 3 state the nature of your visit and destination before entry is permitted. This will continue to be in effect permanently. A cautionary note in this instance, where you do not have a port pass in the event of heightened security requirements, you may experience delay in entry, or be denied entry.

11. If you are visiting a business or facility at the port and do not have a port pass, #10 above will apply and you may be issued a “Visitor” pass at your destination.

12. Visitor Pass Identification:
s Visitor passes at Security Level One, infrequent users may obtain a visitor pass;
s At Security Level Two, you may experience a delay in entry or be denied entry without a Port Pass.

· At Security Level Three, no one with out a pass or prior approval will be allowed access.

If you have any questions contact the Vancouver Fraser Port Authority, Security at 604-665-9086.

Click here to view application form.

Conditions of Issue

I hereby agree to comply with these Conditions of Issue and agree that my contravention thereof may result in my being escorted off Port lands, disciplined by the issuing user and/or my employer including having my access privileges suspended or revoked, and /or being prosecuted.

a) Use the FAP and/or key only during the performance of my assigned duties and be personally responsible for their safekeeping.

b) Not transfer lend or borrow any FAP or key or facilitate access to port lands by a person who does not have a valid facility access or visitor permit in their possession.

c) Do not deliberately alter, damage, destroy, or reproduce a FAP or key.

d) Immediately report the loss or misplacement of a FAP or key issued to me to both the security operations center and the issuing user.

e) Display a FAP above my waist at all times while on duty at a Port Vancouver Facility.

f) Produce the FAP or key issued to me immediately upon demand by Port Vancouver, Port Security, a law enforcement officer, employer or user representative.

g) Surrender the FAP or key issued to me immediately upon demand by Port Vancouver or when my employment ceases or when my access approval expires, has been revoked or suspended or upon demand by the issuing facility manager or access control officer.

h) Notify the issuing user and/or access control officer immediately of changes to any and all of the information contained within or otherwise relevant to this application.

i) The Issuing User Agency  (as identified in line 35) undertakes not to communicate the personal information provided by you to third parties without your consent, with the exception of the Vancouver Fraser Port Authority and to businesses and terminals in and around the port of Vancouver, solely for security clearances purposes, and except for the limited exclusion described below.

The information collected may be disclosed without your consent if the recipient of the information is required by law to disclose, including a subpoena, warrant or court order, and compliance with applicable privacy laws such as the Personal Information Protection and Electronic Documents Act, and Privacy Act. You can change or remove the information at any time by contacting the Issuing User Agency and returning your issued FAP

Click here to view application form.

To print the form, click the above link to open the form then click the 'Print' from the Adobe Acrobat window which follows.
(To save the file to disk, right click on the link above and choose 'Save Target As' )
The application form is in PDF format. You will require Acrobat Reader (or equivalent) to view this form.